PTO Executive Board and Committees

The following is a brief description of the major responsibilities of the Executive Board and Committee Chairmen positions. If you are willing to volunteer in a leadership role, have questions or you would like more information, please contact Penn PTO President Jennifer Reinoehl at PennPTO@phm.k12.in.us or 968-9609 to leave a voicemail.

 

President – The main responsibilities for the President are to provide general supervision and direction to the organization and preside over meetings.

 

Vice President – The Vice Presidents aids the President, performs duties of the President when necessary, maintains the membership register and is responsible for absentee voting.

 

Secretary – The Secretary is responsible for the minutes of all meetings, custodian of the bylaws and records votes at meetings.

 

Treasurer – The Treasurer must maintain a full and accurate account of receipts and expenditures, make disbursements in accordance with the budget, responsible for deposits, present financial statements at meetings, and work with CPA to ensure proper tax filings.

 

Treasurer's Assistant – The assistants help treasurer, as needed.

 

Bylaws – The chairperson prints, updates and revises the bylaws.

 

Curriculum and Instruction – A PTO representative attends meetings with Penn staff and administrators.

 

Forum – Four Penn Forum representatives attend monthly meetings with other representatives of PHM schools to share information regarding our school district.  The PHM Forum meets at 12 noon on the first Wednesday of the month at the ESC.  Meetings are open only to parents or guardians of PHM students.

 

Navigating the College Search – PTO sponsors a college information night in the spring featuring a guest speaker and panelists who are Penn graduates currently in college and parents of the college students. This committee plans and organizes this helpful event.

 

School Board Representative – The representative attends PHM School Board meetings and reports to the PTO.

 

Staff Appreciation and Hospitality – The PTO hosts appreciation luncheon and sends snacks/tokens of appreciation to staff several times a year. The PTO also provides snacks and refreshments to volunteers at major PTO events, such as Winter Dance. Many volunteers are needed.

 
Sunshine – On behalf of the PTO, this committee sends all-occasion correspondence/cards when appropriate to Penn staff, students and PTO members.

 

Volunteer Liaison – The liaison assists the PHM Volunteer Coordinator by keeping track of the number of volunteer hours contributed to PTO activities. The PTO liaison also recruits volunteers to work concession stands, Winter Dance and other PTO activities.

 

Web Site – The committee posts information regarding PTO and PTO activities on the Penn web site

 

Winter Dance – Winter Dance is the annual semi-formal dance involving all grade levels and is sponsored by the PTO. This major event is held in January at the school and requires 2 or 3 chairpersons and over 100 volunteers to help with various subcommittees (decorations, coatroom, publicity, ticket sales, chaperones, etc.).